For employees on a fixed-hours contract Soigné tracks two balances:
Overtime balance
Also called plus/minus hours, or plus-uren and min-uren in Dutch.
The difference between contract hours and hours actually worked. Positive = overtime, negative = minus hours.
So for example, someone has a 38 hour per week contract and works 40 hours. They get +2 hours of overtime added to their overtime balance for that week. If that person works 34 hours the next week, they get deducted -4 minus hours from their overtime balance for that week.
You can find the current overtime balance of an employee in their profile. This is their balance as of today. So if they resign today, this is what you owe them or what they have to pay you back.
For 0-hour contracts we don't track a balance, they're just paid for what they worked. Vacation hours are paid out monthly by default rather than accruing.
When and how overtime balance updates
The overtime balance updates every day.
When someone is supposed to work 38 hours in a week, they are supposed to work 5,43 hours per day (38 hours divided by 7 days).
Each day of the week that this person doesn't work they will go down 5,43 hours on their overtime balance.
On days they do work they will go up whatever they worked more than 5,43 hours that day. If someone worked 11 hours on that day, their overtime will go up by 5,57 hours (11 hours minus 5,43 hours).
Since Horeca work isn't a 9 to 5, 5 days a week job, this is the most fair method to calculate this. The balance on every Sunday is therefor the most correct one, as on Sunday we know 100% sure what someone has worked.
For an overview across multiple employees, go to Reports and open Balances.
Leave balance
Leave accrues at 0,096 hours per hour worked. The equivalent of 25 vacation days a year at full-time, 38 hours per week, following the Horeca CAO.
Statutory and non-statutory (bovenwettelijk) hours are tracked separately; 20 statutory hours and 5 non-statutory hours per year based on full-time, 38 hours per week.
So when you work 38 hours per week, which is 7,6 hours per day based on a 5 day work week, you are entitled to 20 days * 7,6 hours = 152 hours of statutory leave and 5 days * 7,6 hours = 38 hours of non-statutory leave. A total of 190 hours of leave per year.
If someone has a contract for less than 38 hours per week, they will receive less holiday hours per year. For example if someone has a contract for 32 hours per week, they will work 32 / 5 = 6,4 hours per day. They will be entitled to 20 days * 6,4 = 128 hours of statutory leave and 32 hours of non-statutory leave. A total of 160 hours of leave per year.
When and how leave balance updates
The leave balance updates at the start of the month.
If someone has 100 hours of leave on January 31st, and they accrue 15,83 hours per month, they will have 115,83 hours of leave on February 1.
You can find the current leave balance of an employee in their profile. This is their balance as of today. So if they resign today, this is what you owe them or what they have to pay you back.