This article only applies to employees that already have been paid. Not if you still need to pay an initial salary of someone from a previous month that you wanted to pay later.
Did you pay someone already, but something is wrong with their payslip? In that case the system can create a correction for you to pay out the additional salary or withhold salary on the next payslip of the employee.
How to correct the number of hours that have been paid out for an on-call
Go to the profile of an employee > 'Worked hours & days' section.
Click on the hours or days you want to correct for a certain month, update the value with the new number of hours of days.
Go to Pay > location > current month. Notice a correction payslip has showed up. If it's additional salary to pay out, you can pay it out right away. If you have to ask money back from an employee we recommend not to batch it yet, but batch it in the same payment batch as the next payslip of this employee. This way the negative amount will automatically be withheld from their next salary.
How to correct the number of hours that have been paid out for a fixed hours contract
When a fixed hours contract has been paid out for more or less hours per week than is correct, you can correct their payslip by adjusting their hours per week in the 'Employment' section of their profile.
Go to their profile > Employment > click on the hours per week. Change the hours per week with an effective from date starting in the period that you want to correct. For example if it's now July and you need to correct from April, you change the hours per week to the new value with an effective from date on April 1st.
Go to Pay > location > current month. Notice a correction payslip has showed up. If it's additional salary to pay out, you can pay it out right away. If you have to ask money back from an employee we recommend not to batch it yet, but batch it in the same payment batch as the next payslip of this employee. This way the negative amount will automatically be withheld from their next salary.
How to correct the salary of an old payslip
Go to the profile of the employee > Employment > click on their salary (hidden by stars ****). Adjust the salary to the correct salary. Set the effective from date to the first of the month you want to apply this correction to. Create an addendum to let the employee sign for their new salary, or apply it right away.
Go to Pay > location > current month. Notice a correction payslip has showed up. If it's additional salary to pay out, you can pay it out right away. If you have to ask money back from an employee we recommend not to batch it yet, but batch it in the same payment batch as the next payslip of this employee. This way the negative amount will automatically be withheld from their next salary.
How to correct benefits on an old payslip
Go to the employee profile > Pay > Recurring benefits or One-off benefits > Click on the benefit you want to adjust and adjust it. Sometimes you can't adjust it. In that case you need to remove the benefit and add a new one with the correct amount and start date.
Go to Pay > location > current month. Notice a correction payslip has showed up. If it's additional salary to pay out, you can pay it out right away. If you have to ask money back from an employee we recommend not to batch it yet, but batch it in the same payment batch as the next payslip of this employee. This way the negative amount will automatically be withheld from their next salary.
How to correct sickness on an old payslip
Go to the employee profile > Absence > Sickness > Click on the sickness you want to adjust and edit it.
Go to Pay > location > current month. Notice a correction payslip has showed up. If it's additional salary to pay out, you can pay it out right away. If you have to ask money back from an employee we recommend not to batch it yet, but batch it in the same payment batch as the next payslip of this employee. This way the negative amount will automatically be withheld from their next salary.
How to correct special leave on an old payslip
Go to the employee profile > Absence > Special leave > Click on the special leave you want to adjust and edit it. Sometimes you can't adjust it. In that case you need to remove the benefit and add a new one with the correct amount and start date.
Go to Pay > location > current month. Notice a correction payslip has showed up. If it's additional salary to pay out, you can pay it out right away. If you have to ask money back from an employee we recommend not to batch it yet, but batch it in the same payment batch as the next payslip of this employee. This way the negative amount will automatically be withheld from their next salary.